We are looking forward to seeing you at the JW Marriott – Ice District in Alberta’s Capitol City Edmonton
Monday September 23rd – Wednesday September 25th
>>> CLICK HERE FOR WABE 2024 SCHEDULE <<<
Exhibit Hall will be in the Wayne Gretzky Ballroom
ORDER FORMS & CONVENTION SERVICE INFORMATION
>>> Click here for Marketing How-To for WABE 2024 <<<
1) Global Convention Services (GCS) WEB PORTAL
• GCS is our official show service contractor for this year’s exhibit show
• This year GCS has opened a self-serve web portal https://order.globalconvention.ca/auth/register
• If you have not yet received a WELCOME message, or need to assign a coordinator please
email exhibitchair@wabe.ca
• Order forms must be submitted by September 16, 2024
2) Monitor & TV Orders
• Encore is our official AV Equipment Provider for this year’s exhibit show
• If you are in requirement of additional AV equipment, (Monitors, TVs etc) please reach out to
our encore contact directly.
Neemias P. Nunes,
Director of Event Technology
JW Marriott Edmonton ICE District Hotel
10344 102 Street, Edmonton, Alberta T5K 0K9
Neemias.pereiranunes@encoreglobal.com
M +1-780-263-0570
• Orders must be submitted by September 16, 2024
3) Cross Connect Customs & Transport Order Form
• Cross Connect is our customs broker for this year’s exhibition
• Cross Connect is WABE’s preferred shipper and can handle all your transportation needs
• Order forms must be submitted by September 16, 2024, BUT SOONER IS BETTER
EXHIBITOR BOOTH NUMBER & LOCATION
Confirm your booth number(s), click this link to refer to our floor plan: WABE Exhibitor Floor Plan
INCLUDED WITH EACH BOOTH
● 3’ft high side wall drape (show color: black)
● 1 – 6’ft skirted table
● 2 padded chairs, small waste basket
● Up to 120V 15A electrical circuit per 8×10 booth
● The exhibit hall floor is carpet.
Please note: ALL other booth services must be ordered through the following vendors:
ADDITIONAL POWER
• If you require any additional power, beyond the provided 15A circuit, please email exhibitchair@wabe.ca
FURNISHINGS AND ACCESSORIES ORDERING:
Show services are provided by GCS. Please refer to the Global Convention Services Portal https://order.globalconvention.ca/auth/register
• Discount pricing is available until September 9, 2024
AV EQUIPMENT ORDERING:
Neemias P. Nunes,
Director of Event Technology
JW Marriott Edmonton ICE District Hotel
10344 102 Street, Edmonton, Alberta T5K 0K9
Neemias.pereiranunes@encoreglobal.com
M +1-780-263-0570
** INTERNET SERVICES
• WIFI Internet is available for free. The password will be provided when you arrive at the hotel.
• ORDERING WIRED INTERNET SERVICE:
Cost: $174 CAD + tax for 30/30 service.
Order Here: I WANT HARD WIRED INTERNET
SHIPPING OPTIONS TO GET YOUR EQUIPMENT TO THE SHOW AT WABE
>>> PLEASE NO PALLET SHIPMENTS! <<<
Due to door size limitations any pallet shipments will have to be broken down prior to load in. It is recommended that items are packed with cart transport in mind with an overall width of under 28”
- Please make sure all your shipments have shipping labels that include your company name and booth number(s).
- The loading dock is at ground level, so if you have a heavy shipment, make sure that your carrier has a power tailgate.
- Materials handling/drayage fees have been paid for by WABE and are included as part of your exhibitor registration.
This includes:
- Targeted delivery to exhibit space; removal, storage and return of empty crates
- Delivery of packed crates to loading dock and loading on to outgoing carriers
1) ADVANCE SHIPPING TO GCS:
• f you choose to ship your equipment to arrive in advance of the show, please fill out the necessary details in through the Global Convention Services Portal. https://order.globalconvention.ca/auth/register
CUSTOMS BROKERAGE
Cross Connect is the recommended Customs Broker for WABE and can assist you with your shipping needs. CLICK to scroll to Cross Connect Shipping & Customs Clearance Instructions Manual for more information.
- Email completed forms to: info@crossconnectcl.com#shipping
Order forms must be submitted by September 16, 2024, but sooner the better!
Advance shipments to GCS must arrive Monday to Friday 8am to 4pm and are available August 26
to September 16th, 2024.
- Advance shipping to GCS will ensure that your materials will be waiting at your booth when the
floor opens for setup at 12:00 pm on Monday September 23rd - Please email completed forms to: EDMONTON@globalconvention.ca
- Advance material handling forms must be submitted by September 9, 2024.
2) SHIPMENTS ARRIVING ON SET UP DAY USING YOUR OWN SHIPPER:
You can also choose to ship your equipment to arrive at the hotel during designated set up times (see shipping inbound hours below.)
- Please send a courtesy email to edmonton@globalconvention.ca
- The email should include the name of the carrier you will be using and when you expect the shipment to arrive.
- Please have this info conveyed to the email above by September 16, 2024
- Shipping inbound hours: Please arrange to have your shipping delivered to the The JW Marriott on
Monday September 23rd between the hours of 7:00am and 12:00pm (as the exhibit floor opens to the
public at 1:00pm) - Shipping outbound hours: Please arrange your shipper/courier to pick up your equipment on Wed,
September 26, between the hours of 1:00pm and 4:00pm only - All shipments must be picked up by 4pm.
- The shipping address to direct ship to The JW Marriott during the inbound hours listed above is:
10344 102 St NW, Edmonton, AB T5J 0K9
>> PLEASE NO PALLET SHIPMENTS! <<<
Due to door size limitations any pallet shipments will have to be broken down prior to load in. It is recommended that items are packed with cart transport in mind with an overall width of under 28”
3) BRINGING YOUR OWN EQUIPMENT:
Please fill out the Load-In Scheduling Form here>>> https://forms.gle/rijCpgFDe4RVPvoz5
- If you will be bringing your equipment with your own vehicle, please arrive on Monday September
23rd between 12:00pm and 5:00pm (as the convention hall opens at 6:00pm)
Please use the JW Marriott loading dock (accessed from ramp on 103Ave) to load in
- Exhibitors who choose to bring their own equipment will need to arrange for their own storage
off site
Please send a courtesy email to edmonton@globalconvention.ca
- The email should include the intent to bring your own gear in your own vehicle. (This
information helps GCS to track how each booth’s equipment is arriving.) - Please have this info conveyed to the email above by September 16, 2024
The JW Marriott loading dock is located off 103 Ave NW, between 103 St NW and 102 St NW.
https://maps.app.goo.gl/sa9Qepw6hVFXNDbL8
The sign above the door says ICE DISTRICT CENTRAL PARKADE LOADING DOCK HEIGHT 12’(3.65M) COMMERCIAL VEHICLES ONLY
>>> PLEASE NO PALLET SHIPMENTS! <<<
Cross Connect Customs & Event Logistics Shipping & Customs Clearance Instructions Manual
INTRODUCTION
Dear Exhibitor,
Cross Connect Customs & Event Logistics has been appointed the OFFICIAL TRANSPORT CARRIER and CUSTOMS BROKER for the 2024 WABE Convention taking place at the JW Marriott ICE District over the dates of September 23-25, 2024. To ensure your materials arrive “on time” in the most cost-efficient manner we suggest that you read the following instructions along with the information provided by Global Convention Services. Our helpful instructions will assist you in preparing for the correct, and timely, dispatch of your exhibits to and from the event venue. The organizers highly recommend that you use the services of Cross Connect for a complete logistics package. Our complete package will move your exhibit(s) door-to-door, from your office or warehouse, and back to your location after the exhibition.
Please contact our team for advice and to receive a shipping and/or customs clearance quote, we’d be happy to assist you.
IMPORTANT: Failure to comply with the deadlines, consignee, and document instructions, will cause unnecessary delays in customs clearance and may lead to additional charges. For this reason, if you will be using a freight forwarder or carrier other than Cross Connect, please be sure to pass these instructions on to them so they know to direct their pre-alerts to us.
WABE and Cross Connect Customs & Event Logistics will not accept responsibility for late arrivals, or non-deliveries, to the venue if these guidelines and/or recommendations are not followed.
Sincerely,
Cross Connect Event Logistics
E-mail: info@crossconnectcl.com
Website: www.crossconnectcl.com
5225 Orbitor Drive
Toronto, ON L4W 4Y8
CANADA
E-mail: info@crossconnectcl.com
SHIPPING INSTRUCTIONS / ARRIVAL DATES
ADVANCE WAREHOUSE LOCATION
IMPORTANT: Global Convention Services (GCS) is managing the Advance Warehouse for the show. Please refer to
their exhibitor kit for detailed instructions in addition to the information provided below.
Direct to show site shipments must only arrive to the hotel during scheduled exhibitor move-in -> Monday September 23rd (12:00pm-5:00pm). The venue will not receive shipments outside of these times.
To simplify the shipping process all shipments should be sent to the Global Convention Services (GCS) Advance Warehouse. GCS will receive and store your materials received at the advance warehouse. All materials received at the warehouse are then delivered directly to the conference venue on the exhibitor move-in day.
IMPORTANT: You MUST contact Global Convention Services for an appointment prior to delivering to their warehouse, and you MUST complete their Material Handling form prior to shipping. Please call (587) 855-0531 or EMAIL: edmonton@globalconvention.ca
ALL SHIPMENTS
WABE 2024
(Insert Exhibiting Company Name, Booth #_________ )
c/o Global Convention Services
6030 – 83 Street NW
Edmonton, AB T6E 5B9
CANADA
Telephone: (403) 273-8064 or (587) 855-0531
-> Warehouse Receiving Dates: August 26, 2024 – September 16, 2024
-> Warehouse Hours: Monday – Friday, 9:00am-4:00pm (Closed: Evenings, Weekends, Stat Holidays)
-> Shipments sent “C.O.D. – CASH ON DELIVERY” to the warehouse will not be accepted.
PRE-ALERT / CUSTOMS DOCUMENTATION REQUIREMENTS
Please complete the Cross Connect Order Form and Commercial Invoice Packing List (CIPL) in this manual.
The CIPL should contain full detailed description of the contents, serial no.’s, customs HS/tariff codes, and quantity/weight/value of each item listed. Invoices should be in the currency of country shipped from clearly showing which items are for temporary import and which are for permanent import. Examples of both forms are provided for assistance.
The “consignee” on the Commercial Invoice Packing List should be addressed as follows:
WABE 2024 (Insert Here: Your Exhibiting Company Name & Booth #)
c/o JW Marriott ICE District 10344 102 Street NW
Edmonton, AB T5J 0K9
CANADA
***Please send Cross Connect draft copies of your CIPL prior to shipping so it may be reviewed and pre-approved***
All document checks and pre-alerts should be emailed to info@crossconnectcl.com
IMPORTANT: Certain commodities such as medical devices, pharmaceutical products, cosmetics, foodstuffs, beverages, certain electronic and telecommunication and military items, animal & plant products (CITES) will be subject to import licence or other certification requirements. Kindy contact Cross Connect at least 2 months prior to the show if sending any of the above items.
Failure to pre-alert us of your shipment means we are unaware it exists and cannot be held responsible for your materials arriving to the show late, or not at all.
INSURANCE
We are not responsible for any loss, pilferage, or damage while goods are left unattended at your booth. The handling of goods is carried out at the exhibitor/contractor’s risk. We, therefore, strongly recommend that all exhibitors arrange insurance coverage to include transit to and from the exhibition, also while on display during the exhibition.
PAYMENT
Unless agreed in advance payment for all services must be made prior to, or during the show. We accept the following three methods of payment:
1. Bank Wire – Bank details can be sent upon request.
2. Credit Card – We can accept payment by credit card. Please inform us of the card details in advanced on our Customs & Transportation Order Form. Credit Card transactions are subject to a 5% service fee.
3. Company Checks
PLEASE CONTACT US IF YOU HAVE ANY QUESTIONS. WE LOOK FORWARD TO SEEING YOU AT THE SHOW !
CROSS CONNECT
CUSTOMS & EVENT LOGISTICS
5225 Orbitor Drive
Toronto, ON L4W 4Y8
CANADA
E-mail: info@crossconnectcl.com